Conference FAQs

Twenty-Ninth International Conference of Europeanists

Europe’s Past, Present, and Future: Utopias and Dystopias

University of Iceland | Reykjavik, Iceland

June 27-29, 2023

Important Dates

September 6, 2022: Conference submission portal opens

October 17, 2022: Submission deadline

December 22, 2022: All submitters are notified of the selection results 

January 10, 2023: Early bird registration opens

March 1, 2023: Preliminary Conference Program published online

March 10, 2023: Deadline for scheduling requests

April 7, 2023: Early Bird registration deadline

May 10, 2023: Final registration deadline

May 31, 2023: Final Conference Program is published online

June 1, 2023: Deadline for refund requests

June 27-29, 2023: 29th International Conference of Europeanists

 

CES is committed to decreasing its environmental footprint and upholding green practices. For this reason, the printed Conference Program will no longer be available at our premises. Conference participants will be able to access the Program via the Guidebook mobile app. Participants wishing to have a printed conference program are responsible for making necessary arrangements independently.

General Questions

What is the theme of the 2023 International Conference of Europeanists?

For the 29th International Conference of Europeanists, we welcome papers that relate to the theme of “Europe’s Past, Present, and Future: Utopias and Dystopias.” Visit the full Call for Proposals to learn more.

What kind of scholarship does the Conference look to highlight?

CES embraces high-quality scholarship reflecting a variety of viewpoints, and encourages submissions from a wide range of disciplines (political science, sociology, history, economics, literature, etc.) and interdisciplinary fields (cultural studies, gender studies, postcolonial studies, etc.).

Does the Program Committee encourage particular types of submissions?

The CES Conference Program Committee strongly encourages the submission of fully-formed session proposals of any kind.

What format do the sessions take?

The conference convenes a variety of panel formats including roundtable discussions, paper panels, and book panels. We accept submissions for panels in any of these formats and encourage innovation. The most typical session is a paper panel, consisting of 4-5 paper presenters, one chair, and one discussant. We also strongly encourage participants to organize Mini-symposia comprised of 2 or more sessions around a shared topic or theme.

What are the differences between the types of sessions?

  • Paper panels consist of 4-5 papers organized around a common theme with comments provided by a chair and a discussant.
  • Book panels (also known as “Author Meets Critics”) bring together 4-6 scholars to debate a recent publication in the field and are moderated by a chair.
  • Roundtables assemble 4-6 scholars to discuss a common theme, idea, or topic with moderation provided by a chair.
  • And mini-symposia are a thematic cluster of 2-5 sessions of any of the above types grouped together.

Do I have to present at the conference to attend?

Absolutely not! CES welcomes attendance by all scholars of Europe, regardless of their participation in conference sessions.

Are there limits on how many sessions I can participate in?

Yes. Participants may present in a maximum of two paper sessions and one book panel/roundtable. 

I am unable to travel to Reykjavik. Can I participate in the conference online?

No, this year our conference will only take place in the in-person format. 

Will there be A/V equipment at the 2023 conference venue, and what do I need to bring in order to use it?

A/V equipment will be available in all session rooms. Session organizers are strongly encouraged to collect all presentations on a USB flash drive before the conference and then to arrive early to pre-load these files and test equipment controls. This will help prevent technological delays during the session. Remember to bring your own laptop and connector as well as your presentation on a flash drive.


 

Submissions

Where do I go to submit a proposal?

You may submit proposals online via our Conference Submission Portal between September 6, 2022 and October 17, 2022. 

I’m a member of a CES Research Network. Where do I submit my network-affiliated proposal?

All proposals, including those from members of CES Research Networks, must be submitted via the Conference Submission Portal. Please make sure to indicate which network your proposal should be affiliated with at the beginning of your proposal.

What types of proposals may I submit for the CES conference?

You may submit proposals for individual paper presentations and panels (including paper panels, book panels, and roundtable discussions). Also, the Conference Committee welcomes the creation of “mini-symposia,” consisting of two to four panels on a related theme. Please note that each panel proposal must include both a chair and a discussant.

What do I need to submit a paper proposal for the CES conference?

You’ll need a paper abstract (no more than 250 words) and author information, including name, institutional affiliation, rank, and e-mail address, for all presenting and non-presenting authors. Your paper proposal will be evaluated based on the abstract; thus, you will not be required to submit the full paper prior to being accepted to the conference.

What do I need to submit a session proposal for the CES conference?

For book panel and roundtable proposals, you’ll need a chair and roughly 4-6 discussants. You’ll need the following to submit a paper panel proposal:

  • A session abstract (no more than 250 words)
  • A chair
  • A discussant
  • 4-5 paper proposals, including paper abstracts (also no more than 250 words) and presenting author information.

What length should my proposal abstract be?

Please keep proposal abstracts for both sessions and papers to no more than 250 words.

How many papers should be in my session?

Panels should have four (4) papers at minimum and five (5) at maximum. Any sessions with more than five (5) papers may be asked to break their panel into two sessions or remove extra papers. Please note that book panels and roundtables do not need any papers.

Should I send a copy of my paper with the proposal?

No. The Conference Committee receives a great number of submissions and therefore requests that applicants send abstracts, not full papers.

May I submit more than one proposal?

Participants may present in a maximum of two paper sessions and one book panel/roundtable during the in-person event. Registered in-person participants can act as chair, moderator or discussant for one additional virtual session. Please note that participants registered for the online conference component may present in one virtual session only. Being a discussant, chair, or moderator does not count toward this limit.

Do I have to become a CES member in order to submit my proposal for the Conference?

No. However, CES members pay a discounted rate for Conference registration. For more information, see the Members page of this website.

When will I know if my paper has been accepted?

Decisions on proposals submitted for the 2023 Conference will be sent out by December 22, 2022.


 

Submission Portal

If you cannot find the answer to your question here, please contact events@ces-europe.org

Where do I go to submit a proposal?

You may submit proposals via the Conference Submission Portal between September 6, 2022, and October 17, 2022. For complete instructions on how to access the Open Water Portal please visit our Submission Help Page.

What do I need to submit a proposal?

All proposals require title, abstract, and author information, including name, institutional affiliation, rank, and e-mail address. For session organizers, this information will be required at both the session and paper level, i.e. you will need both a session abstract and title as well as the abstracts, titles, and author information for all associated papers.

Can I save a draft of my panel submission and change it later?

Yes. There is a “Save” button at the bottom of each page throughout the portal, as well as a “Save and Next” button. If you need to interrupt your submission procedure, you can always pick up where you left off without having to start from scratch. The next time you log into the portal, click on the “In Progress” tab on the left-hand corner to resume editing. This will allow you to return to your saved proposal.

What happens if I finalize my panel or paper too soon? How can I edit it?

If this happens, please contact events@ces-europe.org. CES Staff will assist you to resolve the issue.


 

Registration and Membership

If you cannot find the answer to your registration question here, please contact events@ces-europe.org with your query.

Where do I go to register for the CES conference?

Registration for the 2023 International Conference of Europeanists will open in January and you may register for the 2023 conference via our Online Registration Form. All conference participants must register by May 10, 2023, or their presentation information will not appear in the conference program.

Can I get a discount for registering early?

Absolutely. CES offers an “early-bird” discount at all registration levels to those who register for the conference by a certain date (April 10, 2023). 

What does my registration fee include?

Registration fees for the International Conference of Europeanists include admittance to all three days of the conference, including all sessions, all evening plenaries, and all evening receptions. We will announce our fee structure in the coming months.

The institution with which I am affiliated is a member of CES’ Academic Consortium. Am I exempt from paying the individual registration fee?

No. All conference attendees, with the exception of graduate student volunteers, must formally register for the conference. This includes CES committee members and faculty associated with supporting institutions. We will announce our fee structure in the coming months.

I will not be presenting any work at the Conference. May I attend the event without registering?

We welcome participants who are not presenting work, but registration is required. You can register on-site, or you can register in advance at the early bird registration rate. We will announce our fee structure in the coming months.

 


 

Preparing for the Conference

What is a scheduling request?

All scheduling requests are due in to CES by March 10, 2023. A scheduling request will let CES know if there is a particular time when you can or cannot present. For example, if you will not be at the conference on a particular day, please do contact CES so staff can do their best to not schedule your presentations for that day. If you have no such restrictions, you do not need to contact us.

Is there a word limit for papers at the CES Conference?

While there is no particular word limit for papers, all presenters should be prepared to speak for about 10-15 minutes. This number is a rough guideline and presenters should make sure to confirm this with their session’s chair, who has the final say on the timing of presentations.

How and where do I upload my paper?

Paper upload information will be made available closer to the conference and all papers should be uploaded roughly 2-3 weeks prior to the conference. Please note that paper upload is optional, so it is possible that not all authors have uploaded their papers, which would mean some are unavailable in the online program.

Is there any CES-specific conference protocol I should be aware of?

To help ensure a smooth conference experience for everyone, CES has put together a few quick tips for navigating the International Conference of Europeanists. Those who are new to CES’ conferences will find them particularly helpful, but even long-standing CES members will find a few useful reminders. The updated Quick Tips sheet for 2023 will be available closer to the conference date.

I am no longer able to attend the conference. What should I do?

E-mail CES directly at events@ces-europe.org to let them know of your withdrawal from the program as soon as you know you won’t be able to attend. If applicable, also drop your session organizer a note to let them know so they have time to find a replacement.


 

At the Conference

I am a graduate student interested in the Conference. Are there volunteer opportunities available?

Yes. CES will be looking for non-presenting graduate student volunteers as the Conference approaches. In exchange for a one-day volunteer commitment, non-presenting graduate students may attend the Conference at no charge. If you are interested in serving as a student volunteer, please check the appropriate box on your registration form or contact us directly at events@ces-europe.org for more information.

How long should my presentation be?

Presentations run 10-15 minutes long depending on the number of panelists.

May I display a recently published book at the Conference’s book exhibit?

Yes. Publishers, authors and marketing professionals may purchase book exhibit space at the CES conference. Book exhibit rates and order forms are provided on our Advertising & Exhibits page.

Does the Council for European Studies accept advertising in its conference program? If so, what are the rates?

Yes, CES does accept advertising in its conference program.  Advertising rates and order forms are provided on our Advertising & Exhibits page.

If your question is still unanswered, contact CES directly at events@ces-europe.org.