To log in, you will need to use your login credentials for CES’s membership portal. This is a change from previous years.
If you are not a member, you should first register here. Once you have registered on the site, you will use these credentials to log into the OpenWater portal. You do not need to sign up for a membership.
Step 1: Login
Log into the Conference Submission Portal. You will be directed to the CES’s membership login page. You should log in using your CES membership login. If you do not have an account, you will need to create an account. You do not need to sign up for a CES membership!
If you already have an account with the CES, you should enter your login information here. This is the same information that you use to login to our membership portal.
If you have a CES account, but cannot remember your login, please select “forgot password.” Once you have reset your password, you will need to return to OpenWater to login with your new credentials.
If you do not have an account, please follow these instructions for creating an account:
Click “register” to create an account. This will be your login credentials moving forward for application, registration, and membership.
Here you’ll create an user name and register your email. Once you click “register,” you will receive a link via email to confirm your email address and set your password. Once you click the registration link in your email, you will be sent to a page to set up your password.
Once you set your password, you’ll need to return to the conference application page directly and log in to the conference application portal. If you click login on this page, it will send you back to the CES website.
When you log on for the first time, the system will ask you to confirm your email, your name, and your Institution.
You’ll need to confirm your information and then click “save and continue.”
Step 2: Welcome page
The next page you will see is the home page. You will now have the option to “submit.” If you have saved applications, you will be able to access them under “My account.”
If you need to interrupt your work at any stage and return later, please click “Save” at the bottom of the latest section you have completed and log out. You can find your complete or incomplete proposals under “my proposals” tab on a left bar.
Step 3: Submit an application and select application type
After you click “SUBMIT,” you will be taken to the submission page. At the bottom of the page, you’ll click the drop down tab that says “submission type” and select the type of proposal you’ll be submitting.
On this page, you’ll also be able to add collaborators, so that they can access the joint application. Only one application needs to be submitted per panel, but multiple people can collaborate on the same submission.
Clicking “Manage Collaborators” will take you to this page, where you can add anyone who you would like to access and make changes to the application. This is not mandatory.
Once you click on your submission type, you’ll need to click “save and next.” The next screen will take you to the application itself.
Step 4: Enter Submission Information
- Submitting an Individual Paper Proposal:
You can only submit two individual paper proposals and one roundtable/ book panellist proposal. Participation as chair or discussant does not count towards this limit.
If you need to interrupt your work at any stage and return later, please click “Save” at the bottom of the latest section you have completed and log out. You can find your complete or incomplete proposals under “my proposals” tab on a left bar.
Please enter your paper title, your contact information, your pronouns, and your location.
You submission title should be your paper title.
Once you have completed this section, click “Save and Next.”
Enter Session Information:
Here you will enter your paper abstract. Your abstract should be up to 250 words.
Click “Save and Next.”
2. Submitting a Paper Panel Proposal:
Each panel will only need to submit one proposal. The panel should be submitted by the panel organizer. It does not need to be submitted by a chair.
Please note that you can only submit two individual paper proposals and one roundtable/ book panellist proposal. Participation as chair or discussant does not count towards this limit.
Submission Information:
Please enter your panel title, your contact information, your pronouns, and your location.
Submission title must be the name of the panel. This is the only place where you will be asked for the name of the panel.
On this page, you’ll need to indicate whether you’ve already located a chair and their contact information, if you have a moderator, and if you are part of a mini-symposium.
Click “save and next” to proceed to “Session Information.”
Enter Session Information:
This is where you will add panelist information and each abstract. Please note that you need at least 3 papers to submit a panel proposal. Papers 4 and 5 are optional.
Each abstract should be no more than 250 words. To add the contact information for each panelist, click “add author” under their respective paper.
When you click add author, this tab will pop up. You’ll need to fill in the panelists information and click “add.”
Once you’ve entered in all abstract and panelist information, click “save and next” to continue to the next tab. You will not be able to move forward until 3 papers and panelists have been added.
3. Submitting an Book Panel or Roundtable
Enter Submission Information
Enter the submitters information, submission title, and chair/moderator information. This is where you will enter the contact information for your chair.
The name of your submission should be the name of your panel.
Enter Panelist Information
Please enter the contact information for each panelist.
To add a panelist, click “add panelist.”
If you are a panelist on the roundtable or book panel, you will need to add yourself here.
To add the panelist, click “add.”
You will need to follow this process for all roundtable panelists.
Once you have added all panelists, click “SAVE AND NEXT.”
Step 6: Disciplinary Tags:
Next, you’ll fill in information your primary and secondary discipline, plus up to 5 disciplinary tags. This information will help us pair your proposal with a reviewer and create panels.
Once you have completed this step, please click “save and next” to continue to “Research Networks.”
Step 7: Research Networks
If you are a member in good standing of a CES Research Network and are submitting your proposal as part of the Network, please select the appropriate Network from the list provided.
You may only choose ONE network. If you are a member of several CES Research Networks, please select the one that is most relevant to the content of this particular submission.
If you are not affiliated with any of the CES research networks, please select “none of the above” at the bottom of the list.
Please visit our website for more information about our extensive Research Networks.
Click “Save and Next”
Step 8: Consent
Every year we rely on volunteers from our community to act as moderators and discussants for the panels created by the CES Program Committee. Please let us know whether you would like to moderate or act as a discussant at the CES 2025 conference. CES staff will review your request and contact you in case there are any available panels within your areas of expertise.
Please let us know whether you give CES permission to share your contact information with other participants for conference-related purposes. Your contact information might be useful to your co-panelists to discuss session-related matters prior to the presentation date.
Step 9: Requests
If you have any scheduling or other special requests, please enter them in the boxes provided. Scheduling requests include times during which you are not available or preferred times to present. Due to the large number of participants in the CES conference, we do our best to accommodate all requests received, but cannot guarantee that all will be granted.
Step 10: Submit
When you have finished entering the required information in all sections, please click “Save and Finalize.” You will see a message on your screen asking you to review your submission one last time. Please click “Ok” if the submission is complete. Click “Cancel” if you would like to make changes to the proposal. Please be aware that you will not be able to make changes after submitting a proposal.
After submitting a proposal, a confirmation message will appear on your screen. A similar confirmation notification will be automatically sent to your contact email address as well. Please note the proposal number indicated in the email confirmation and refer to this number when corresponding with panel organizers/chairs, if relevant.
Post submission:
You can view both saved and submitted proposals under “My Account”/“My Proposals”:
To edit either an in progress or submitted application, please click “edit” next to the submission that you would like to edit. You can also withdraw your submission from this page.
You can view submitted proposals under “My Account”/“My Proposals”:
If you require assistance during the submission process, please contact events@ces-europe.org
