The Council for European Studies is pleased to announce the Child Care Support Program, which will provide limited financial support to parents attending the 31st Conference of Europeanists in Philadelphia.
There are a limited number of child care grants (up to $300 each family) for Conference attendees who are bringing small children to the meeting, or who incur extra expenses in leaving their children at home (i.e., extra day care or babysitting services). Attendees are responsible for making their own arrangements for child care. The grants will be given as a reimbursement for expenses. If requests exceed available funding, preference will be given to students and early career attendees who are presenting at the meeting. You must be a CES member to apply.
Examples of Allowable Expenses
- Childcare expenses at the conference location (or their accommodation) while the parent(s) or guardian(s) attend the conference;
- Additional childcare expenses incurred in leaving a child home while the parent(s) or guardian(s) attend the conference;
- Expenses incurred in bringing a caregiver (or family member not attending the meeting acting as a caregiver) to the meeting. This includes airfare/train fare and hotel expenses for a caregiver.
- Allowable hotel reimbursement for a caregiver is limited to single room rate for night before the meeting, night(s) of the meeting, and night after the meeting.
- Allowable air travel or train travel should be arranged utilizing a combination of the most direct, convenient, and cost effective routing.
Note: The conference neither endorses nor recommends any childcare providers and assumes no responsibility or liability for any child care services. Parents are solely responsible for thoroughly vetting all child care providers.
Reimbursement for other reasonable expenses not specifically identified here may be permitted at the discretion of CES.
Not Eligible for Reimbursement
- Child care grants cannot be used to fund travel or other expenses related to the attendee’s participation in the meeting, including meeting registration, meals, travel to the meeting (including private automobile mileage or tolls), or other expenses the attendee would already be incurring by attending the meeting.
- Meals for the child, toys, and tickets to museums, amusement parks, etc.
Reimbursement Policies and Procedures
- Reimbursements are distributed after the meeting.
- Each recipient receiving a grant must complete a CES reimbursement form. Forms and receipts may be scanned and sent to the e-mail address listed on the form.
- Reimbursement takes approximately six weeks to process following receipt of complete expense form.
- Reimbursements are not distributed before the meeting or onsite at the meeting.
- Reimbursement is paid in U.S. dollars. Bank transfer fee may be applied.
Only one application should be submitted per family.
Application & Deadline
- The deadline to apply for a child care grant is March 21, 2025
- Notifications to recipients will be sent no later than April 3, 2025
Please note that children will not be allowed in the session rooms, plenary and key note address. Unfortunately, due to insurance reasons we are not providing onsite child care space at Temple.
