Conference Submission Portal Help Page

Please refer to the instructions and documents below for specific instructions and help in using the CES Conference Submission Portal. Visit our Conference Frequently Asked Questions page for more information about proposal types and deadlines.

How to Submit an Individual Paper Proposal

How to Submit a Paper Panel Proposal

How to Submit a Roundtable or Book Panel Proposal


How to Submit a Mini-Symposium

Troubleshooting

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How to Submit an Individual Paper Proposal

Download a fully illustrated step-by-step guide to submitting an individual paper proposal (PDF) for more detailed instructions.

1.    Step One: Paper Title and Submitter Information
To begin your submission, enter the paper title, your e-mail address and your full name in the boxes provided. If you are a member of a CES Research Network or a sponsoring network, and you wish to submit your proposal as part of the network, select the appropriate network from the list provided. You may only choose one network.

Click “Save and Continue” to go on to the next step.


2.    Step Two: Paper Abstract
To submit your paper’s abstract, you may type the full abstract of no more than 250 words into the box provided or paste the full text from an external document editor (like Microsoft Word). You may not upload your abstract, so be sure to paste or enter it in the space provided.

Click “Save and Continue” to go on to the next step.
 

3.    Step Three: Disciplinary Tags
Please select two Disciplinary Tags that accurately reflect your paper’s content by checking the box next to each disciplinary tag. These tags will be used in the subject index of the conference program. The first disciplinary tag you select will be your paper’s Primary Discipline, and the second will be your paper’s Secondary Discipline. The disciplinary tags you have selected will be displayed in that order in the Summary of Selected Disciplinary Tags box. If you need to reorder your disciplinary tags, simply deselect the boxes and reselect in your desired order.

Click “Save and Continue” to go on to the next step.

4.    Step Four: Substantive Tags
 
Please select 1-3 Substantive Tags that accurately reflect your paper’s content by checking the boxes.
 
Click “Save” to go on to the next step.
 
 
5.    Step Five: People
Enter the author information for your paper by typing in the first (presenting) author’s e-mail address OR first name OR last name in the spaces provided. This will search our database and locate the author’s information if it is already on record. If it is not already on record, you will be asked to provide contact and affiliation details for the author.

In the Search Results page, select the correct name from the options given. If your author’s name was not found in the database, select “Name Not Found” to enter his or her information.
If you are entering a new author, you will be asked for first and last name, rank, institutional affiliation, e-mail address, and title.

When you are done entering or selecting the first author of your paper, you may add additional authors to the paper by clicking “Add New Person.”
You may also adjust the order in which authors are listed and change who the presenting author is during this stage. (Please note that there can be only one designated presenting author, and only the presenting author will be included in the index of the final print program, although all authors will be listed in the program book itself.)

To adjust the order in which authors are listed, simply click on the arrows provided under “Move” in the far right-hand column. You may change who is designated as the presenting author by clicking on the round button in the “Presenting Author” column.
When you’re done adjusting and adding authors, click on "Save and Continue” to go on to the next step.

5.    Step Six: Requests
If you have any scheduling or other special requests, please enter them in the boxes provided. Scheduling requests include any times you are not available or preferred times to present. Due to the large number of participants in the CES conference, we do our best to accommodate all requests received, but cannot guarantee that all will be fulfilled.

Click “Save and Continue” to move on to the final step.

6.    Step Seven: Confirmation
To complete your paper proposal, review the full submission given in the screen. You may make any edits you like by navigating within the left-hand Paper Control Panel sidebar. Once you’re sure that all information included is correct, click on the “Submit” button at the top or bottom of the screen.
Once you have successfully completed your submission, you will receive an e-mail confirming that your proposal has been received and instructions regarding how to make any edits.

If you have any questions or concerns at any point throughout the submission period, don’t hesitate to be in touch with CES directly at This email address is being protected from spambots. You need JavaScript enabled to view it.. CES Staff will be happy to help!



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How to Submit a Paper Panel Proposal


Download a fully illustrated step-by-step guide to submitting a paper panel proposal (PDF) for more detailed instructions.

1.    Step One: Session Title and Submitter Information
To begin your submission, enter the session title, your e-mail address and your full name in the boxes provided. Choose “Paper Panel” as the type of proposal. If you are a member of a CES Research Network or sponsoring network, and you wish to submit your proposal as part of the network, select the appropriate network from the list provided. You may only choose one network.

Click “Save” to go on to the next step.

2.    Step Two: Session Abstract
To submit your session abstract, you may type the full abstract of no more than 250 words into the box provided or paste the full text from an external document editor (like Microsoft Word). You may not upload your abstract, so be sure to paste or enter it in the space provided.

Click “Save and Continue” to go on to the next step.

3.    Step Three: Disciplinary Tags
Please select two Disciplinary Tags that accurately reflect your session’s content by checking the box next to each disciplinary tag. These tags will be used in the subject index of the conference program. The first disciplinary tag you select will be your session’s Primary Discipline, and the second will be your session’s Secondary Discipline. The disciplinary tags you have selected will be displayed in that order in the Summary of Selected Disciplinary Tags box. If you need to reorder your disciplinary tags, simply deselect the boxes and reselect in your desired order.

Click “Save and Continue” to go on to the next step.

4.    Step Four: Substantive Tags
 
Please select 1-3 Substantive Tags that accurately reflect your session’s content by checking the boxes.
 
Click “Save” to go on to the next step.


5.    Step Five: People

Part One: Adding the Chair, Presenting Authors, and Discussants
 
Please note that a Paper Panel should consist of a Chair, Presenting Authors (and their papers), and Discussants.
 
To add a session participant, enter in their e-mail address OR last name in the space provided. This will search our database and locate the individual’s information if it is already on record. If it is not, you will be asked to provide the contact and affiliation details for the participant.
 
In the Search Results page, select the correct name from the options given. If the participant’s name was not found in the database, select “Name Not Found” to enter his or her information.
 
If you are entering a new person, you will be asked for first and last name, rank, institutional affiliation, e-mail address, and title.
 
Follow the same steps until you have added all session participants. Please note that both a chair and a discussant are required for a paper panel submission as well as a presenting author.
 
Part Two: Adding papers
 
To add papers to your panel, click “Add New Person” below the box containing your session organizer, chair, and discussant’s information. As before, enter in the author’s e-mail address OR last name in the space provided. Select “Presenting Author” from the role options. You will be prompted to enter the paper title. Enter the paper title and click “Search.”
 
In the Search Results page, select the correct name from the options given. If the author’s name was not found in the database, select “Name Not Found” to enter his or her information. As above, you will be asked for first and last name, rank, e-mail, institutional affiliation, and title if entering a new author into the system.
 
After entering the author information, you will be taken back to the Add/Edit People screen. To continue entering the rest of the paper information (including the paper abstract and additional authors), scroll down to the box for papers (below where your session chair and discussant are listed). Click on the title of the paper.
 
Clicking on the paper title will open a new Paper Control Panel window where you can enter the rest of the paper’s information. Follow the steps provided in the left-hand Paper Control Panel sidebar to enter the abstract, any additional authors, and special requests. (See “How to Submit a Paper Proposal” for more detailed information on this process.)
 
Once you reach the Confirmation step, review your paper proposal and check it for any errors. When you are done, finalize your proposal by clicking on the Submit button provided at the top and bottom of the page.
 
You will then see a confirmation screen and receive a confirmation e-mail that your paper proposal has been submitted successfully.
 
To add additional papers to your session, close the Paper Control Panel window entirely and return to your original session proposal window. You can then once again click on “Add New Person” in the Add/Edit People screen to repeat the above steps and add additional authors and papers.
 
Once you have added all papers successfully, a blue check mark will appear next to each paper indicating that you may continue to the next step. If you do not see a blue check mark, click on “Update Paper Display” to refresh the status.
 
When all of your papers are added and confirmed with a blue check mark, click “Save and Continue.”
 

5.    Step Six: Requests
If you have any scheduling or other special requests, please enter them in the boxes provided. Scheduling requests include any times you are not available or preferred times to present. Due to the large number of participants in the CES conference, we do our best to accommodate all requests received, but cannot guarantee that all will be fulfilled.

Click “Save and Continue” to move on to the final step.


6.    Step Seven: Confirmation
To complete your session proposal, review the full submission given in the screen. You may make any edits you like by navigating within the left-hand Session Control Panel sidebar. Once you’re sure that all information included is correct, click on the “Submit” button at the bottom of the screen.
Once you have successfully completed your submission, you will receive an e-mail confirming that your proposal has been received and instructions regarding how to make any edits.

If you have any questions or concerns at any point throughout the submission period, don’t hesitate to be in touch with CES directly at This email address is being protected from spambots. You need JavaScript enabled to view it.. CES Staff will be happy to help!



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How to Submit a Roundtable or Book Panel Proposal

Download a fully illustrated step-by-step guide to submitting a roundtable or book panel proposal (PDF) for more detailed instructions.

1.    Step One: Session Title and Submitter Information
To begin your submission, enter the session title, your e-mail address, and your full name in the boxes provided. Choose “Roundtable” or “Book Panel” as the type of proposal. If you are a member of a CES Research Network and are submitting your proposal as part of the Network, select the appropriate Network from the list provided. You may only choose one network.

Click “Save and Continue” to go on to the next step.

2.    Step Two: Session Abstract
To submit your session abstract, you may type the full abstract of no more than 250 words into the box provided or paste the full text from an external document editor (like Microsoft Word). You may not upload your abstract, so be sure to paste or enter it in the space provided.

Click “Save and Continue” to go on to the next step.

3.    Step Three: Disciplinary Tags
Please select two Disciplinary Tags that accurately reflect your session’s content by checking the box next to each disciplinary tag. These tags will be used in the subject index of the conference program. The first disciplinary tag you select will be your session’s Primary Discipline, and the second will be your session’s Secondary Discipline. The disciplinary tags you have selected will be displayed in that order in the Summary of Selected Disciplinary Tags box. If you need to reorder your disciplinary tags, simply deselect the boxes and reselect in your desired order.

Click “Save and Continue” to go on to the next step.


4.    Step Four: Substantive Tags
Please select 1-3 Substantive Tags that accurately reflect your session’s content by checking the boxes.
 
Click “Save” to go on to the next step.
 
 
5. Step Five: People
As part of your roundtable or book panel session proposal, you will be required to provide information for a chair and all discussants.
 
To add a session participant, enter in their e-mail address OR last name in the space provided. This will search our database and locate the individual’s information if it is already on record. If it is not, you will be asked to provide the contact and affiliation details for the participant.
 
In the Search Results page, select the correct name from the options given. If the participant’s name was not found in the database, select “Name Not Found” to enter his or her information.
 
If you are entering a new person, you will be asked for first and last name, rank, institutional affiliation, e-mail address, and title.
 
Follow the same steps until you have added all session participants, choosing the appropriate roles for each.
 
Click “Save and Continue” to move forward.


5.    Step Five: Requests
If you have any scheduling or other special requests, please enter them in the boxes provided. Scheduling requests include any times you are not available or preferred times to present. Due to the large number of participants in the CES conference, we do our best to accommodate all requests received, but cannot guarantee that all will be fulfilled.

Click “Save and Continue” to move on to the final step.

6.    Step Six: Confirmation
To complete your session proposal, review the full submission given in the screen. You may make any edits you like by navigating within the left-hand Session Control Panel sidebar. Once you’re sure that all information included is correct, click on the “Submit” button at the bottom of the screen.

Once you have successfully completed your submission, you will receive an e-mail confirming that your proposal has been received and instructions regarding how to make any edits.

If you have any questions or concerns at any point throughout the submission period, don’t hesitate to be in touch with CES directly at This email address is being protected from spambots. You need JavaScript enabled to view it.. CES Staff will be happy to help!



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How to Submit a Mini-Symposium Proposal

Download a fully illustrated step-by-step guide to submitting a mini-symposium proposal (PDF) with more detailed instructions.

1.    Step One: Symposium Title and Submitter Information
To begin your submission, enter the symposium title and your e-mail address in the boxes provided. If you are a member of a CES Research Network or sponsoring network, and you wish to submit your proposal as part of the network, select the appropriate network from the list provided. You may only choose one network.

To submit your abstract, you may type the full abstract of no more than 250 words into the box provided or paste the full text from an external document editor (like Microsoft Word). You may not upload your abstract, so be sure to paste or enter it in the space provided.

Click “Save” to go on to the next step.

2.    Step Two: People
As part of your symposium proposal, you will be required to provide information for a symposium organizer.

To add the symposium organizer information, enter the organizer’s e-mail address OR last name in the space provided. This will search our database and locate the organizer’s information if it is already on record. If it is not, you will be asked to provide the contact and affiliation details for the session organizer.
In the Search Results page, select the correct name from the options given. If the participant’s name was not found in the database, select “Name Not Found” to enter his or her information.
If you are entering a new person, you will be asked for first and last name, rank, institutional affiliation, e-mail address, and title.
Click on “Add New Person” and follow the same steps to add more symposium organizers.
Click on the “Save and Continue” button to move forward.

3.    Step Three: Add Sessions
In order to add a session to your symposium, please click on “Create a new Session and add to this Symposium.” This will open a new Session Control Panel window where you can enter the session’s information. Follow the steps provided in the left-hand Sessions Control Panel sidebar to enter the abstract, all participants, and special requests. (Depending on the type of session you choose to add, see “How to Submit a Paper Panel Proposal” or “How to Submit a Roundtable or Book Panel Proposal” manuals for more detailed information on this process.)

If one of your sessions is a Paper Panel, you will have to add papers as outlined in the “How to Submit a Paper Panel Proposal” manual. This step will open a third window for the Paper Control Panel. Make sure to follow all necessary steps in each window to the end by clicking on the Submit button for each paper and each session you are adding to the symposium. Once you have submitted the paper or session, click “Back to Mini-Symposium” to return to your symposium submission.

You will see a confirmation screen and receive a confirmation e-mail for each paper or session proposal that has been submitted successfully. These confirmation e-mails will include a link to each proposal, so that you can go in and edit them individually any time during the submission period.
 
When you have finished adding all of your sessions, click “Save and Continue” to move on to the next step.

4.    Step Four: Requests
If you have any scheduling or other special requests, please enter them in the boxes provided. Scheduling requests include any times you are not available or preferred times to present. Due to the large number of participants in the CES conference, we do our best to accommodate all requests received, but cannot guarantee that all will be fulfilled.
 
Click “Save and Continue” to move on to the final step.

5.    Step Five: Confirmation
To complete your symposium proposal, review the full submission given in the screen. You may make any edits you like by navigating within the left-hand Symposium Control Panel sidebar. Once you’re sure that all information included is correct, click on the “Submit” button at the bottom of the screen.
Once you have successfully completed your submission, you will receive an e-mail confirming that your proposal has been received and instructions regarding how to make any edits.

If you have any questions or concerns at any point throughout the submission period, don’t hesitate to be in touch with CES directly at This email address is being protected from spambots. You need JavaScript enabled to view it.. CES Staff will be happy to help!




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Troubleshooting

If you are still having trouble submitting a proposal, please contact CES via e-mail at This email address is being protected from spambots. You need JavaScript enabled to view it.
This email address is being protected from spambots. You need JavaScript enabled to view it.

Please bear in mind that CES offices are open from 10 a.m. - 6 p.m. (EST) Monday through Friday and be patient when requesting assistance during the weekend.


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