Timing Guidelines
- All panels and roundtables will run for 1.5 hours.
- Panels with three papers are allotted 20 minutes per paper and 30 minutes of Q&A
- Panels with four papers are allotted 15 minutes per paper and 30 minutes Q&A
- Discussants should keep their comments to 10 minutes or less to allow for robust time for audience Q&A.
- It is the chair’s responsibility to make sure that all presentations run to time.
Presenting authors are expected to:
- Circulate the papers among their session participants via email or upload them on our Open Water Platform at least a week before the conference
- Final papers should not exceed 6,000 words. Longer papers cannot be sufficiently covered in allocated session times
- Prepare a presentation. Authors must bring their own laptop (connection cables will be provided) and their presentation on a USB stick as back up.
- The duration of each presentation should conform to the allocated time by the panel chair. Presenters must respect the time and make sure to leave sufficient time for other panelists in the session
- Authors should arrive in assigned session room at least 15 minutes before the panel start time
- If panelists cannot join their session, they must inform the panel chair immediately. If a panel chair’s contact information is not available, participants should inform CES at events@ces-europe.org
Panel Chairs and Moderators are expected to:
- Contact their panelists after the final conference program is published
(To find their contact details go to the Conference Platform: My Account – My Panels – (name of the panel) – Agenda – (name of the paper)/Edit – Submission details) - Determine the format and time allocated for each presentation in the session
- Set a deadline for receiving final papers. The panel chair should make sure that the papers are available to the panel discussant
- Chairs can follow the order of presentations in the final conference program, but they may also rearrange the order in agreement with all panelists
- Introduce panel topic
- Introduce presenting authors
- Keep track of time
- Moderate the discussion with audience
- If the panel does not have a discussant, panel chairs and moderators are welcome to take an active part in the discussion, ask questions, provide brief comments, etc
Panel Discussants are expected to:
- Provide constructive and respectful feedback on all papers; Point out thematic connections between presented works, outline strengths and weaknesses of each paper, and provoke discussion
- The discussant must make sure to give equal time to each presented paper. If discussants wish to provide more detailed feedback on a particular paper, they are encouraged to continue exchange beyond the panel in a separate exchange